For farms that stand stallions
StallionDesk keeps the breeding season in one place: stud fees and bookings, contracts, collections, cooled and frozen shipments, registry paperwork, and private links for mare owners and vets.
Invite only. Three founders' farms before breeding season.
Every way you breed
A breeding, start to finish
Every breeding to your stallion follows the same path. Open one and it's all there: the contract, payments, collections and shipments, the pregnancy check and the certificates.
Book a mare to your stallion, or record a breeding sold at auction or privately. It stays with the buyer until a mare is assigned.
In Breedings
Terms are locked the moment the contract is created. Send it for e-signature, or mark it signed when it comes back.
In Contracts
Invoice the stud and booking fees. Nothing ships until the contract is signed and those fees are paid.
In Invoices
The mare owner sends it from your farm page, or your staff enters it. Every request is in one list.
In Collections
Collection and shipping fees go on the breeding. Log the carrier and tracking number, and the container's return date stays in view.
In Shipments
The vet sends insemination dates and the pregnancy check from their link, and you approve them.
In Breedings
Service and breeder's certificates, held until the balance is paid and the foal is recorded, then released.
In Certificates
Every section
Fourteen sections, named the way the barn already talks. Here is what each one holds.
No logins for clients
Each breeding has two private links, one for the owner and one for the vet. Copy it into a text, open it to see what they see, or email it. Tracking emails include it on their own.
| From the link | Mare owner | Vet |
|---|---|---|
| Follow shipments and tracking | Yes | Yes |
| Send insemination dates | Yes | Yes |
| Send the pregnancy check result | Yes | Yes |
| Send foal details | Yes | No |
| See charges and balance due | Yes | No |
Dates, pregnancy results and foal details land in Waiting for your review on the Dashboard. Approve adds them to the breeding. Reject discards them.
The old link stops working immediately. Send the new one and carry on. Each link shows one breeding only.
Fees, invoices and payments
Stud fees are set per stallion. Collection and shipping fees start from your standard fees and can be changed per stallion. The stud and booking fees are added when the breeding is created.
Charges StallionDesk knows by name
Plus your own lines, credits and refunds.
Registry paperwork
Each breeding has a paperwork checklist for its registry: what is needed before breeding, before shipping and after the foal. Semen permits, transported semen certificates, embryo transfer forms and report deadlines. Items tick off from your records where they can.
Missing items are blockers. A blocked certificate cannot be released and a blocked breeding cannot be reported until it is fixed. The Dashboard totals them for the whole farm.
What holds a breeder's certificate
A Half-Arabian foal reported to AHA, or a Quarter Horse foal to AQHA: the certificate names the first thing in its way, and the database will not release it until that is cleared.
Build the annual breeding report per registry, fix what it would reject, and export a CSV.
StallionDesk starts with fifteen registries, from AHA and AQHA to The Jockey Club. Registries change their requirements, so review each one in Farm Settings against its current rulebook. Until you do, the app marks it unverified.
Out in the world
Both are public. Neither needs anyone to sign in.
Your stallions, fees and contact details on one public page. Add your logo and a cover photo, pick an accent colour and heading style, write intros, reorder sections and stallions, and link your social accounts. Preview it before you publish.
Mare owners request semen from your form. A request for cooled semen for a mare in Scottsdale lands in Collections, and your team accepts it from there.
Integrations
Integrations are optional and set up per farm in Farm Settings. Without them, contracts are marked signed by hand and payments are recorded on each breeding.
Available
TackleOS runs the whole horse farm: horses, health, breeding records, shows, feed and billing. It is a separate product, sold separately. If you use both, link them and import the stallions, mares and contacts you choose.
Keep billing in StallionDesk, the default, or send stud, booking, collection and shipping fees to TackleOS as charges and invoice everything from there. Payments recorded in TackleOS come back on their own.
Send a breeding's charges to QuickBooks as an invoice, with mare owners added as customers and each kind of charge posted to the QuickBooks item you choose. Check back for payments recorded there and mark them paid here.
Nothing is sent until you click Send to QuickBooks on a breeding.
Your team
Invite people by email from Farm Settings and choose Manager or Staff for each. Staff do the daily work. Managers also handle links, billing and settings.
| Can | Manager | Staff |
|---|---|---|
| Work with horses, breedings and shipments | Yes | Yes |
| Approve owner and vet updates | Yes | Yes |
| Copy, email or reset links | Yes | No |
| Invoices and billing | Yes | No |
| Farm settings and integrations | Yes | No |
Questions
No. Each breeding has two private links, one for the owner and one for the vet. An owner who books with three farms simply has three links, each with that farm's name and colours.
No. Each link shows one breeding only, and vets never see money.
It was probably reset. Open the breeding, copy the current link from the Owner and vet card and send it again.
It is waiting for approval. Nothing an owner or vet sends counts until someone on your team approves it. Check Waiting for your review on the Dashboard.
Open it and read what is holding it up. It will be one of: the pregnancy isn't confirmed, foal details are missing, a balance is still due, the mare changed owners and needs review, or registry information is missing.
No. When a breeding is created, StallionDesk saves a snapshot of the mare and both owners' names and addresses. Later edits to the mare or stallion leave that breeding as it was.
Fifteen are set up to start, including AHA, AQHA, APHA, ApHC, The Jockey Club and the American Saddlebred Horse Association. Registries change their rules, so review each one in Farm Settings against its current rulebook before you rely on it.
No. Link TackleOS from Farm Settings and bring over the stallions, mares and contacts you choose. You can also send StallionDesk's fees to TackleOS and invoice everything from there.
Create an account and set up your farm yourself. Start with your season dates and standard fees, then add your stallions.
Book a call, tell us how you stand your stallions, and we'll set StallionDesk up with you. Owners and vets never need an account.
What we set up with you
Farm Settings, Farm. Your name, contact details and season dates.
Standard fees. Your usual collection, shipping and other fees. They prefill each new stallion.
Registries. Check the rules for the registries you report to.
Stallions. Add each stallion with his stud fee and registry enrollments.
Team. Invite staff by email as a Manager or Staff.